Supplier registration and bidding on xarid.uzex.uz

A supplier starts on xarid.uzex.uz by registering with the operator and using an electronic digital signature, then selects a procurement and submits a bid on its terms. UZEX describes registration as free and without expiry. The notice sets the submission deadline. This guide follows the Public Procurement Law, the Regulation under Cabinet Resolution No. 276, and Decree UP-259.

In brief:

• An account provides access to the system; eligibility is assessed for the particular procurement.
• Electronic participation uses a digital signature (paragraph 9 of Regulation No. 276).
• A participant submits one bid (Art. 60 of the Law) in a selection; the same limit (Art. 68 of the Law) applies to a tender.
• A bid includes the documents required for the lot; a bid missing a mandatory document is rejected before its price is compared.

Updated: 07 September 2026

Before you register

Individuals and legal entities (Art. 23 of the Law), whether residents or non-residents of Uzbekistan, may participate. A company or an individual entrepreneur may bid; the particular lot's requirements apply to each of them. Participants are responsible for the accuracy of their documents and disclose their ultimate beneficial owner. A participant and its affiliate may not participate in the same lot.

What the bidder must have

Before opening the account, prepare the supplier’s details: name, taxpayer identification number (TIN), bank details and information about the signatory. Check that the digital signature key works on the computer used to submit the bid, that it is valid and that the signatory is authorised. The operator’s registration form lists the mandatory fields; this checklist covers what the form asks for.

Admission to a procurement is subject to the following criteria (Art. 36 of the Law):

• the technical, financial, material, staffing and other resources needed to perform the contract;
• legal authority to enter into the contract;
• no overdue taxes or levies;
• no unfulfilled obligations under court decisions recorded in the databases of the Bureau of Compulsory Enforcement under the Prosecutor General’s Office of Uzbekistan;
• no insolvency proceedings introduced against the participant;
• no entry in the Unified Register of Unfair Performers.

Additional requirements arising from the subject of the procurement must be announced in advance (Art. 37 of the Law) and comply with procurement principles. Where they are imposed, preliminary qualification selection applies. A customer may maintain a list of participants that have passed it; listed participants are exempt from repeating that preliminary selection in the procedures specified by law. Inclusion in that list follows a completed preliminary selection, a separate step after registering the account.

This article covers the account and preparation of a bid. The article on foreign companies in public procurement examines non-resident participation and the choice of local presence. It is relevant when preparing a cross-border supply.

One operator, two portals

Start at xarid.uzex.uz; etender.uzex.uz is used for best-offer selections and tenders. Instructions for the relevant procedure are available in the etender documents section. UZEX has also announced an updated Xarid interface at new-xarid.uzex.uz. Navigate to the required procedure from the operator’s website.

The Law separately defines the special information portal (Art. 27 of the Law): the authorised body maintains it and it collects information from operators’ electronic systems. The place where general information is viewed may therefore differ from the system used to submit a bid. Before working on a lot, check the address of the system accepting bids.

Step by step

The working sequence remains: account, admission conditions, search, documents, clarifications, bid, results and performance.

1. Register the account

Open registration through the operator’s website. The UZEX instructions identify openid.uzex.uz, selection of the public and corporate procurement platform, the client type and use of a digital signature. Choose the supplier role, complete the mandatory fields and finish the confirmation required by the form.

After signing in, check the name and TIN, bank and contact details, and access to the required procedure. Keep a record of the account and signatory. If the director or signature key changes, first check that the details have been updated and signing works. Do not leave the initial sign-in check until bidding is about to close.

2. Fund the collateral account

Before submitting, check the financial admission conditions for that particular lot and the available balance in the account. For the shop and the auctions the deposit is 3% of the offer or start price and the operator’s published commission is 0.15% of the contract value; selections and tenders state their own pledge in the card. Account registration and bid security are separate stages. For several simultaneous procurements, keep a separate list of obligations for each.

Security amounts, commission, refunds and funding the supply are covered in “Collateral, advances and the contract”. That article is relevant before setting a price or entering several lots simultaneously. This guide retains only the check that you are ready to submit.

3. Find the lots

Search by product or service name and check the available filters for customer, region and deadline. Save the lot number, the card’s address and the submission cut-off time. For advance preparation, use procurement plans and notices (Art. 31 of the Law): they form part of published procurement information alongside document templates, results, registers and complaints commission decisions.

A plan shows the customer’s intended requirements. When bidding for a particular procurement, open the published notice and documentation: these contain the participation conditions, subject of procurement and submission deadline.

4. Read the card and the files

Download the technical specification, procurement documentation, forms and draft contract. Compare them with the card: subject, quantity, delivery location, deadlines, currency, value added tax (VAT), completeness of supply and acceptance procedure. The Law requires measurable compliance parameters (Art. 34 of the Law), together with the quantity, location and required delivery or performance deadlines.

Selection documentation contains mandatory information (Art. 59 of the Law): the notice information; currency, payment procedure and delivery terms; bid language; clarification procedure and deadlines; technical specification; evaluation criteria and procedure; and a requirement for an anti-corruption declaration. The draft contract is an integral part. Tender documentation also expressly identifies the technical and price components (Art. 67 of the Law) and their evaluation procedure; the other blocks listed above also form part of the documentation.

Procurement information is published in the state language (Art. 35 of the Law); other languages may be used additionally with corresponding content. Selection and tender bids must be prepared in the state language and, where necessary, other languages. A Russian-language card does not mean that the entire package can be submitted solely in Russian.

5. Ask for clarifications before the deadline

If the card and an attachment differ on quantity, VAT, deadlines or units of measurement, list the discrepancies in a request through the system. Identify the lot, file and specific provision. A request may concern a partner’s experience, supporting evidence, delivery of samples or the meaning of a comparable-contract requirement. Keep the request and response with the documentation.

Clarifications are provided within two working days (Art. 41 of the Law). Specific tender deadlines and the procedure for changing documents are set out below. An answer does not replace a formal amendment where the content of the documentation changes.

6. Prepare the bid

For a selection or tender, create a compliance table: the documentation requirement, your proposal, supporting file and page. The table is a working tool for assembling the package. Evaluation uses the announced criteria (Art. 32 of the Law), with their stated relative weighting and application procedure.

Which certificates, references and samples are required is set per lot in the criteria. Do not present a partner’s experience as your own. If the documentation allows joint participation or engaging other contractors, check how each requirement must be evidenced under its terms.

Example. Assume a supply of 12 units at UZS 250,000 each, including VAT. The total is 12 × 250,000 = UZS 3,000,000. If delivery is included in that price under the example’s terms, both the form and attachment should show UZS 3,000,000. The check is that the form and the attachment carry the same total.

7. Submit and wait for the opening

A selection bid is submitted through the personal account (Art. 60 of the Law) by the deadline in the notice. Tenders also require electronic submission (Art. 68 of the Law). Each procedure allows one bid per lot; complete the mandatory fields, forms and attachments as the documentation requires.

Finish submission and check its status, time and attachments in the account. A file saved on your computer or an unfinished form does not confirm transmission. Before opening, selection documents are closed to other participants (paragraph 83 of Regulation No. 276), including the commission; the same rule applies to tender bids (paragraph 134 of Regulation No. 276). The participant that submitted a bid retains access to it.

8. Sign the contract

After the winner is determined, check the final protocol and the contract sent to you. Signing in the system with a digital signature (paragraph 9 of Regulation No. 276) satisfies the required form of the contract. The contract is then registered in the Unified Register of Contracts, a separate step after signing. Signing conditions and the consequences of refusal are covered in the article on collateral, advances and the contract linked above.

9. Deliver, get acceptance, get paid

Once the contract is concluded, the supplier performs its terms (Art. 24 of the Law) and is entitled to payment for the goods, work or services supplied. Transfer the delivery deadlines and acceptance and payment documents from the signed contract into your working calendar. The payment period is the one written in the signed contract.

Documentation for settlement after delivery falls outside bid submission. The article on electronic invoices explains how that document is used and is relevant when preparing to account for a supply.

How to bid in the shop and at an auction

In the electronic shop, a supplier first posts its own offer. This is a public offer to customers (Art. 50 of the Law). It includes:

• the name of the goods, work or services and the selling price;
• the maximum and minimum quantity of goods per batch;
• the brand and technical parameters, standardisation document and technical data sheet;
• a photograph and the region where goods will be delivered, work performed or services provided;
• the manufacturer and country of origin;
• warranty terms and duration;
• the year of manufacture, or the day, month and year for food and perishable goods;
• the expiry date, with day, month and year;
• the period for performing the work or services;
• information on the conformity certificate where certification is mandatory, and sanitary-epidemiological, veterinary, veterinary-sanitary or phytosanitary conclusions, or an environmental assessment;
• information on a licence, other permit or notice of commencement of activity where required.

After the customer chooses an offer, the system invites its seller and suppliers of similar goods to a price request. Price proposals may be submitted within two working days (Art. 51 of the Law). That period starts when the system sends the invitation. The system compares prices automatically. The original offer stays active for the posting period described in the changes section; the two-day window is the time to respond to a price request.

At an auction, a participant reduces the price in steps (Art. 54 of the Law) and may submit repeated proposals until bidding closes. The Regulation provides that the auction ends no earlier than ten minutes (paragraph 54 of Regulation No. 276) after the last proposal; a new proposal during that period extends acceptance again. Follow the updated time in the system as well as the original closing date.

Submission and clarification deadlines

Selection and tender deadlines differ. All periods in these rules are working days.

If documents change, download the new version and compare the amended conditions and deadline. Do not transfer a deadline from one lot to another. A customer’s clarification and an extension of submission time are separate actions; sending a question does not itself extend the deadline.

How to correct a bid and check its evaluation

A selection participant may amend or withdraw a bid (paragraph 86 of Regulation No. 276) before submissions close. A tender participant’s right to amend or withdraw before that deadline appears in the submission rules (Art. 68 of the Law). After making a correction, check which version was sent and whether it remains submitted. A change counts once the system shows the new version as submitted; uploading a file alone does not resubmit the bid.

For selections, the system provides for automatic rejection (Art. 61 of the Law) if the price exceeds the starting price or mandatory fields and attachments are missing. A similar check (Art. 69 of the Law) applies to tenders. Attachment contents are also compared with the entered information. Tender evaluation covers technical and price components; a single-stage procedure is permitted where the documentation states this.

Not every procedure uses points alone. For selections, the Regulation provides for scoring and lowest-price methods (paragraph 96 of Regulation No. 276). Under the latter, prices are compared among participants admitted following technical evaluation. Identify the lot’s method first, then check the protocol against its criteria.

Rejection and complaints

Disqualification requires grounds. The Law provides for the following cases (Art. 42 of the Law): an entry in the register of unfair performers; overdue taxes and levies; insolvency proceedings; failure to meet qualification, technical or commercial requirements; offering remuneration, employment, valuables or services to an official to influence the procurement; anti-competitive conduct, a conflict of interest or an identified affiliation. Reasons are recorded in the report and the participant is notified immediately.

The selection protocol is published for discussion for two working days (Art. 62 of the Law). Objections for this discussion must be submitted within that period. After a tender protocol is published, participants may request clarification of the results; the response is provided within three working days (Art. 69 of the Law).

Actions by the customer, procurement commission or operator that violate rights may be challenged before the commission or court (Art. 78 of the Law). Keep the lot number, documentation, your submitted version, messages and protocol, and describe the challenged action and breached requirement. The filing procedure sets the formal requirements; this evidence is what decides most complaints.

The Commission for Reviewing Complaints in Public Procurement notifies the customer within three working days (Art. 79 of the Law), suspends the procedure for an overall period of up to ten working days and decides the complaint within seven working days of receipt. Discussion of a protocol, a clarification request and a complaint are separate actions.

What changed in 2025–2026

Working on a lot requires attention to the changes and the remaining discrepancies between published provisions.

• From 1 January 2026: Decree UP-259 of 26 December 2025 provides for extending the shop-offer posting period from 15 to 60 days. However, the published offer-posting rules (Art. 50 of the Law) retain 15 working days and reactivation for the same period. The decree does not specify the type of days for the new period. Until the law is aligned with the decree, use the period the system shows on the offer.
• From 1 January 2026: Decree UP-259 of 26 December 2025 provides for a valid auction with one business participant and, subject to conditions, a repeated selection with the same sole participant. The repeated selection retains the procedure and criteria, and the participant must meet the requirements and submit a properly prepared bid. Meanwhile, the unsuccessful-auction rules (Art. 55 of the Law) retain a different approach to a sole participant and an option to extend bidding by three working days. A similar discrepancy exists in the selection procedure rules (Art. 61 of the Law). A sole participant wins only where the decree’s exception applies to that procedure; check the procedure type and the published result.
• From 1 January 2026: Decree UP-259 of 26 December 2025 provides for procurement-plan notifications to domestic manufacturers and local auctions between them and budget customers, with notices published for two working days. For a local auction, check eligibility for that particular participant category.
• From 1 July 2026: Decree UP-259 of 26 December 2025 provides for proposals to be evaluated through the electronic system only in electronic form. Check results and messages in the system through which the bid was submitted.

Where first-time suppliers lose lots

Before submitting, compare the whole package with the requirements and the account status. A practical check covers:

• The card and attachments. The specification, forms and draft contract have been read, and identified discrepancies raised in a request.
• Mandatory criteria. Each has supporting evidence; account registration does not replace qualification.
• Experience and authority. Documents relate to the participant, the signatory is authorised and the partner’s role is described as the lot requires.
• Price and performance conditions. Unit prices and totals match in the form and attachments, VAT and delivery are treated consistently, and financial admission conditions have been checked.
• Deadlines. Clarifications, document amendments and the submission cut-off time have been accounted for.
• Submission. The account shows the checked status, current version, attachments and submission time; confirmation has been saved.

Three cases from the lots we screened in September 2026 show where the losses happen. A specification attached to an accounting-services lot required three years of comparable experience and a 15-day timetable in stages of 5, 5, 3 and 2 calendar days, while the card said 30 days; that discrepancy is a clarification request, not a guess. A 15-billion-soum equipment tender carried a 3% pledge, about 450 million soums blocked for the life of the procedure, and stated that a bank guarantee would not be accepted in its place. An IT lot listed named specialists with certificates as a mandatory criterion, so a bid from a company without them would be rejected before its price was read.

Frequently asked questions

Do I need a company in Uzbekistan to register on xarid.uzex.uz?

The Law allows residents and non-residents (Art. 23 of the Law) to participate, so a local legal entity is not a general requirement for every participant. Qualification, documentation and the electronic submission method must still be checked for the particular procurement. Non-resident registration and the performance arrangements (currency, import, invoices) are prepared separately; see the foreign-companies article.

Can an individual entrepreneur bid?

An individual entrepreneur may consider participating as an individual within their legal authority. The Law requires authority to enter into a contract (Art. 36 of the Law), resources to perform it and the absence of the listed impediments. For the chosen goods, work or services, check the required permits and lot criteria: the lot’s criteria decide whether an entrepreneur qualifies.

How long does registration take?

UZEX describes registration as free and without expiry and states no activation time. Allow separately for preparing details, checking the digital signature, completing the profile and testing sign-in. Time spent correcting information or configuring the computer should not be taken from the last minutes of the selected lot’s submission period.

What if I made a mistake in the bid?

For selections, amendment and withdrawal (paragraph 86 of Regulation No. 276) are allowed before submissions close. Tenders provide the same right (Art. 68 of the Law). Make the correction using the system’s procedure and check the submitted version, as well as the local file. After the deadline the bid stands as submitted; a clarification during evaluation explains it and does not reopen submission.

Where do I see who won and at what price?

Check the published protocol for the procedure’s result and the Unified Register of Contracts (Art. 47 of the Law) for the concluded transaction. Register information is available free of charge. It includes the customer, contractor, subject, contract price, unit price and performance period. When comparing procurements, compare quantities and terms as well as the total price.